Privacy Policy

Information you provide. When you fill out our contact form, request a free evaluation, sign up for our newsletter, or begin the checkout process, we may collect your name, email address, phone number, the athlete’s age or program of interest, and any details you include in your message.

Checkout & agreements. If you enroll in a program, we collect the information needed to complete your waiver, training agreement, and payment. Payment card details are processed by a third-party payment provider and are not stored on our servers.

Information collected automatically. Like most websites, we automatically collect limited technical data — such as your IP address, browser type, device, pages viewed, and referring links — through cookies and analytics tools.

The Take5 Athletics app. What the app collects, who can see it, and how to delete it are described in the next section.

What the app collects.

• Account details: your name, email address, password (held by our login provider in protected form — we never see it), date of birth, team (optional), and which version of the app you use. For an athlete under 13, also the parent or guardian’s name and when they gave consent.
• Training: workouts, sets and lifts, personal records, programs, check-ins, performance tests, and entries you write in the Mind tools.
• Nutrition (if you turn it on): meals, foods, macros, water, saved foods and recipes, and meal photos.
• Body and health: weight and body-composition entries (such as DEXA, Body Pod, or smart-scale readings), blood-test results you log, and progress photos.
• Photos and videos you add: form-check videos (which include audio), progress photos, meal and nutrition-label photos, and a profile photo.
• Messages between you and your coach.
• Device: a push-notification token, if you allow notifications.

The app uses your camera, microphone, and photo library only when you choose to record or add something. The app has no ads, no advertising or analytics trackers, and no session recording, and it does not collect your location. We do not sell app data.

Who can see it.

• Your coach can see the training and progress information in your account, such as workouts, form-check videos, progress photos, body-composition entries, and messages. Your nutrition logs are shared with your coach only if you turn on nutrition sharing in the app.
• Other app users can see your name, profile photo, lift numbers, and whether you are on the Youth or Adult board on the app’s leaderboards.

Service providers the app uses.

• Supabase — hosts the app’s database, logins, and files.
• Anthropic — when you use an AI nutrition feature (logging a meal from a photo, scanning a nutrition label, importing a recipe, or describing an activity), the photo or text you submit is sent to Anthropic to analyze, and the result is returned to the app.
• Apple (and Google, on Android) — to deliver push notifications.
• USDA FoodData Central and Open Food Facts — receive the food names you search for and the barcodes you scan, to look up nutrition information. No account details are sent.
• allorigins.win — if you import a recipe from a web link, the link is fetched through this service.
• jsDelivr — on devices without a built-in barcode reader, the scanning code is downloaded from jsDelivr the first time you scan a barcode, which shares your IP address with them.
• YouTube — some exercise demos are YouTube videos. Their thumbnails and videos load from YouTube, which receives your IP address and may set cookies under Google’s privacy policy.

Deleting your account. You can delete your account at any time in the app (Profile → Delete Account). That permanently deletes your login and the personal data tied to it, such as nutrition logs, daily targets, saved foods, body-composition entries, unlocked programs, and notification tokens. Your training record with your coach — programs, workout history, form-check videos, progress photos, and messages — is kept as part of our training records unless you ask us to delete it. Email Tatum@take5athletics.com and we will delete it within 30 days, except anything the law requires us to keep.

• To respond to your inquiries and schedule evaluations or sessions
• To provide, manage, and improve our training programs and services
• To run the Take5 Athletics app and let your coach coach you through it
• To process payments and maintain training agreements and waivers
• To send updates, training tips, and events if you opt in (you can unsubscribe anytime)
• To understand site usage and improve our website and marketing

We do not sell your personal information, and we do not share your mobile phone number or SMS opt-in consent with third parties for their own marketing. We share information only with trusted service providers who help us operate, including:

• Email delivery (Resend) — to receive and respond to form submissions
• Text messaging (Twilio) — to send the appointment-related texts you opt into
• Analytics & advertising (Google Analytics, Meta/Facebook Pixel) — to measure site usage and reach
• Payment processing — to handle transactions securely
• Website hosting — to serve the site reliably

The app’s service providers are listed in “The Take5 Athletics App” above. We may also disclose information if required by law or to protect our rights, users, or others.

How you opt in. Text messaging from Take5 Athletics is entirely optional. The only way to opt in is to actively check the SMS consent box on our free-session request form at take5athletics.com — the box is unchecked by default, and you can submit the form and book your session without checking it. Consent to receive texts is never required to use our website, request a session, or purchase any goods or services, and it is not bundled with acceptance of our Terms or Privacy Policy.

What the consent says. The opt-in checkbox reads: “I agree to receive text messages from Take5 Athletics about my free session — booking link, appointment confirmations, reminders, and occasional follow-ups. Up to 5 messages per month. Msg & data rates may apply. Reply STOP to unsubscribe, HELP for help. Consent is not a condition of booking your session or of any purchase.”

Message types. If you opt in, we send conversational, appointment-related texts only: a link to book, appointment confirmations, reminders, and occasional related follow-ups. We do not send recurring marketing or promotional text blasts.

Message frequency: up to 5 messages per month. Message and data rates may apply. Reply STOP at any time to unsubscribe, or reply HELP for assistance.

We do not sell or share your mobile phone number or your SMS opt-in consent with any third parties or affiliates for their own marketing purposes. Mobile information collected for text messaging is used only to send the messages described above, and is shared only with our messaging provider (Twilio) as needed to deliver them.

We use cookies and similar technologies on our website for analytics and advertising (Google Analytics and the Meta Pixel). You can control cookies through your browser settings, and you may opt out of personalized ads through Google and Meta’s ad settings. Disabling cookies may affect some site features. The Take5 Athletics app does not use analytics or advertising trackers.

We train youth athletes ages 10–18. Registration, evaluation requests, and agreements for minors are completed by a parent or legal guardian, and we rely on that adult to provide the athlete’s information.

Children under 13 in the app. The app asks for a date of birth when an account is created. If the athlete is under 13, a parent or legal guardian (18 or older) must create the account, using their own email address, and consent to the collection and use of the child’s information described in this policy. Without that consent, we do not knowingly collect personal information from a child under 13.

What we collect from a child, and why. The same app information described in “The Take5 Athletics App” above: name, date of birth, team, training and progress information, nutrition logs if turned on, photos and videos the child adds (which may show their image and voice), and messages with their coach. We use it only to provide the app and coach the athlete — never for advertising, and we never sell it.

Who it is shared with. The athlete’s coach; the service providers listed above, only to run the app; and other signed-in app users, who can see the athlete’s name, profile photo, lift numbers, and leaderboard division.

Parents’ rights. A parent or guardian can review the child’s information, have it deleted, or refuse further collection or use (which closes the account). Contact us using the details below; we will confirm you are the child’s parent or guardian before acting.

How long we keep it. We keep a child’s information while the account is active and the athlete trains with us, and delete it within 30 days after the account is deleted or a parent asks, except records the law requires us to keep.

Contact. Take5 Athletics, 16418 SE Orchard View Ln, Damascus, OR 97089 · (971) 414-9492 · Tatum@take5athletics.com. If you believe a child under 13 has given us information without a parent’s consent, contact us and we will delete it.

We keep personal information only as long as needed to provide our services, comply with legal or accounting obligations, and resolve disputes. Training agreements and records may be retained for the duration of your relationship with us and a reasonable period afterward. Children’s information is kept as described in “Children’s Privacy” above.

Depending on where you live (including under the Oregon Consumer Privacy Act), you may have the right to access, correct, or delete the personal information we hold about you, and to opt out of certain uses. You can delete your app account yourself in the app (Profile → Delete Account). To make any other request, email us at Tatum@take5athletics.com and we’ll respond within a reasonable timeframe.

We use reasonable administrative and technical safeguards to protect your information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

We may update this Privacy Policy from time to time. When we do, we’ll revise the “Last updated” date above. Your continued use of our site or services after changes take effect constitutes acceptance of the updated policy.